Five Elements of an Effective Onboarding Program
Five Elements of an Effective Onboarding Program

Five Elements of an Effective Onboarding Program

onboarding program

Employee recruitment – for any company, either small or big – is quite a rigorous task. Standard procedures have to be followed to ensure the quality of employees the company will be hiring. Post-recruitment, companies hold induction sessions to orient these newly hired employees and share with them important notes about the company, the responsibilities of their job positions, and the company’s expectations.

All these, however, are not actually the end of the entire process. While orientations are held right after hiring, onboarding programs typically start before a newly hired employee begins work, and the process lasts throughout the first and maybe second year of employment.

According to the United States Department of Agriculture (USDA), an onboarding program is the process of acclimating and welcoming new employees into an organization and providing them with tools, resources, and knowledge to become successful and productive. In simpler words, it ensures that new employees feel welcome, informed, prepared, and supported. This strategy promotes employee engagement, which is an important factor in boosting productivity in any given workspace. Additionally, onboarding programs also result in employment longevity and loyalty. There are many things that a newly hired employee has to learn about the company. And the onboarding program is an effective tool in smoothing out an employee’s transition. Here are five important elements you will need to include in your onboarding program:

Company background and office culture

Every company has its own culture and flavor. Individuals who have experienced moving from one employment to another can easily compare the differences and similarities between their previous and present employers. The culture in an office is shaped not only by the people within it, but also by the history and core values of a company. It is important for the new employee to understand and assimilate these in order to be able to cope with the daily life of the organization.

Clear company vision and objectives

For employees to become involved and committed to their jobs and to the company, they have to know where the company is heading and how it is going to achieve its goals.

employee onboarding cactussoft

When you let the employee view what you want to see ahead for the company, you place them on the same page as you. That way, it will become easier for them to see things from your point of view and analyze them more clearly.

Social adaptability

Every new recruit faces the challenge of adapting to an already established bond between co-workers as they dip their toes into the sea of an unfamiliar workplace. It is part of your job to allow the new recruit to be recognized by these co-workers and for them to integrate seamlessly into the workforce. Teamwork and collaboration are very important in building the success of a company, therefore making new employees feel that they belong makes an impact.

Workplace navigation

New employees have to become familiar with their surroundings in order to function properly and efficiently. They have to be oriented on the placement of things within the workplace – such as where to acquire office supplies, which office belongs to whom, where to find the key people, and where certain tools and equipment can be found and borrowed from.

Internal matters

Although many of the internal affairs remain the responsibility of key personalities in a company, internal policies, rules, and processes have to be made clear to the new employee. That way, the new employee is made thoroughly aware of the specific ways in which the company functions and handles its affairs. It is safe for a company to disclose policies, especially ones relating to its employees, to prevent any controversies.

Creating an employee onboarding program is impossible to accomplish overnight: it requires thorough study and research. But its effects on the performance of your new employees make it totally worth it.

Read more articles about Employee Onboarding:

Efficient Employee Onboarding Processes: A Case Study >>>

Onboarding Process – The Employee Experience Way >>>


Gemma Reeves is a seasoned writer who enjoys creating helpful articles and interesting stories. She has worked with several clients across different industries such as advertising, online marketing, technology, healthcare, family matters, and more. She is also an aspiring entrepreneur who is engaged in assisting other aspiring entrepreneurs in finding the best office space for their business.

Check out her company here: FindMyWorkspace

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